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Confidential waste refers to documents possessed by any company that can expose discrete information about suppliers, customers or employees. In case a third party accesses this type of information, they could carry out fraud, blackmail, or identity theft.
Failing to dispose of confidential waste can lead to a variety of negative outcomes, not just prosecutions under the law. This could include, for example, identity theft, fraud, and unauthorised copying or sharing or your intellectual property. It could even be deliberately used for industrial espionage.
The government have legislation to regulate confidential waste. One such law is The UK 1988 Data Protection Act, which was designed to align the British Law with the EU directive on data protection. The Act regulates the process of collecting, processing, storing, and destroying all the confidential data of organisations. Failure to oblige to this Act’s practices may lead to grave consequences such as heavy fines. UK’s data watchdog is the Information Commissioner’s Office which is in charge of enforcing its rules and regulations. The Data Protection Act stipulates that companies should employ specialised confidential waste disposal services to prevent mismanagement of sensitive data.
There is also the possibility of fines, and loss of reputation and customers, if confidential information is leaked via paperwork that was not destroyed promptly.
One of the different types of confidential waste is personal files like Curriculum Vitae (CV) and application letters. The second type is financial records such as invoices, order forms, bills, and statements. In the third place is health records like notes made by medical professionals. It also includes social care records entailing reports, photographs, and letters. Fourthly, criminal records obtained from various lawbreakers by authorities and law firms.
What follows are the different forms of containers that can be used to collect confidential waste. The first is the basic, non-lockable paper bins; we place these in offices near employee desks. However, they should not be the first option for storing sensitive information before paper shredding. Another type is shred carts; these bins are useful for disposing and collecting confidential waste that needs shredding. Their lids are lockable, tamper-proof, and secure. One can use them to store large capacities of confidential waste. They are preferable because one can wheel them into any position they wish, thus encouraging employees to have responsible disposing confidential waste habits. Shred containers are available in ninety-five or sixty-five-gallon containers. Employees can also utilise shred consoles. These are aesthetically pleasant bins that can blend into any kind of office environment. They have a simple and sleek design, making them appear more like a piece of furniture than a confidential waste disposal point. They are lockable to provide complete security and have paper slots to increase accessibility. Another waste collecting container is the shredding blue bins, which are best for collecting and destroying large sums of confidential waste due to their large volumes. They have wheels that make them mobile and can be placed anywhere around the office. They have lockable lids to provide fortification to documents that are awaiting shredding.
After collecting or shredding of confidential waste, it can either be destroyed on-site or off-site. On-site waste destruction enables one to watch the whole destruction process. Off-site disposal, on the other hand, takes place at a legal designated point far from the document owner’s presence. Once you have destroyed all your sensitive document waste, a Certificate of Destruction and Waste Transfer Note is issued. In off-site destruction, a trained professional collects your sealed boxes and loads them in a container for transportation to the disposal site. Here, they are shredded and sent off for recycling. Recycling is part of the confidential waste destruction protocol. Recycling companies initiate a process of deducing the pulp from the shredded papers’ fibres. After which it is mixed with fresh pulp to come up with new paper products. What industries produce confidential waste? All public and private industries generate materials that are confidential waste due to using a lot of paperwork in their operations. These industries include; the social care industry that constitutes of children care centres, elderly care homes, and youth clubs. Another industry is the legal sector that deals with civil or criminal law. The is also the healthcare industry, which comprises of dental firms and surgical institutions.
Confidential waste management is clearly a serious issue, which could have negative repercussions if it is not done properly – whether you are an individual or an organisation.
Particularly as confidential waste can cover a wide range of items, and it has to be destroyed in a way that can be recorded and evidenced, specialist support is vital.
Business Waste Ltd is accredited under the BS EN 15713:2009 standard, which provides a framework of conditions that must be adhered to. This gives our customers the assurance that confidential information is destroyed with security as our highest priority.
The cost of identity fraud is nearly £2 billion each year. Therefore, it is crucial that all organisations dispose of their confidential waste securely.
Under the Data Protection Act 1998, all personal data that an organisation stores must be kept secure and disposed of correctly, in order to ensure that any information deemed confidential or personal is not accessible to others. Organisation’s can face huge fines and even jail time if confidential waste disposal is not implemented correctly.
There is strict regulation on how companies should handle and dispose of confidential paperwork. By engaging the services of Business Waste Ltd, you can ensure that you keep pace with the latest laws and guidelines.
Using our services protects you against breaching the Data Protection Act. The Information Commissioner’s Office (ICO) deals with infringements of the Act and can impose fines of up to £500,000.
We provide staff who are trained and accredited in the skills needed to reliably and securely collect and dispose of all your confidential waste. Anyone who comes into contact with your confidential materials will have been vetted under a specialist security screening known as BS7858. This is just one of the ways we can ensure no important information “slips through the net”.
Our confidential waste disposal service involves an audited, trackable process, with full management reporting.
To ensure dealing with confidential waste disposal is done promptly, with minimum disruption, we offer:
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Service is really good, had many problems in the past with previous suppliers however since been with Business Waste I have not had any problems what so ever. From the start of the agreement the sales team was really helpful and helped with my requirements. I am in a very tricky location with not much room to store a container however I was provided with many options from the sales rep to accommodate my requirements. Customer Service from the staff is outstanding. Definitely recommend 100%.
Great friendly service and really helpful staff!